Exciting changes are underway to Pirate software technology – new provider, new platform, new possibilities!
Welcome to the employee information portal for the Pensacola State College Workday project.
These pages will be your resource for project explanation, progress updates, and useful links for training and contacts.
Please bookmark this page for future reference. Periodic emails and departmental announcements will reference these pages.
What is Workday?
Workday is an Enterprise Resource Planning (ERP) system which replaced our Financial Records System (Accounting, Purchase Orders, Budget, Payroll, HR) on July 1, 2020 (Phase 1). Phase 2 will begin Fall 2020 starting the process of replacing our Student System (eRosters, eAdvising, eManagement, Spyglass).
The exploration phase of the project began several years ago with our Administration analyzing multiple ERP providers, included peer interviews and staff presentations and demonstrations, and became official on January 22, 2019, when our Board of Trustees approved Administration’s recommended solution and signed the contract with Workday.
An overview video can be seen here: WHAT IS WORKDAY
Implementation Plan
To assist with implementing Workday at PSC, the College has also contracted with Incline Alchemy, Inc. (Alchemy), our Workday implementation consultant. Alchemy will work with an expert team of our peers, called Functional Leads, that were identified by the Project Executive Committee. (CLICK HERE to see the Phase 1 Workday Project Team.)
Phase 2 is expected to continue thru 2022. To check the progress, CLICK HERE.
Background
Pensacola State became a member of a software consortium on October 25, 1991, eventually named the Florida Community College Computer Consortium (Consortium). The original members included Daytona Beach Community College, Gulf Coast Community College, Pasco-Hernando Community College, Pensacola Junior College, Polk Community College, St. Petersburg Junior College, and Seminole Community College. The Consortium develops and maintains Human Resource, Financial, Payroll, and Academic software. You may recognize their packages by the names adopted by PSC: eHuman Resources, Financial Records System, Payroll, and the suite of Academic tools, eAdvising, eManagement, eRosters, and Spyglass, our student portal. Pensacola State is the site host for many of its developers who have successfully powered Financial and Student systems at Florida colleges.
Over the years, members have adopted other software solutions and PSC and Pasco-Hernando remained in 2018. Both remaining members of the Consortium concluded that it is cost prohibitive to re-tool the Consortium platform and have decided to also adopt other software solutions.
What is Workday?
Workday – Getting Started For Mobile
| Team Member | Official Title | Project Role |
|---|---|---|
| Dr. Ed Meadows | President | President |
| Steve Whiting | Coordinator, Workday Implementation | Project Manager |
| Melissa Jernigan | Workday Testing/Training Specialist | Testing/Training Specialist |
| Clive Houston | Workday Technical Specialist | Integrations FL |
| Christina Sullivan | Workday Senior Administrative Assistant | Change Communicator |
| Dr. Erin Spicer | Vice President, Academic and Student Affairs | Executive Sponsor & HCM Backup |
| Dr. Brenda Kelly | Senior Dean, Academic Affairs | Academic Liaison |
| Dr. Kirk Bradley | Dean, Baccalaureate Studies and Academic Support | Academic Liaison |
| Dr. Dusti Sluder | Dean, Health Sciences | Academic Liaison |
| Sarah Lewis | Coordinator, Administrative Support | Academic Credentialing Lead |
| Gean Ann Emond | Vice President, Business Affairs | HCM, Payroll, Financials, Revenue Backup & Executive Sponsor |
| Nan Jackson | Comptroller | Expenses, Financials, & Revenue FL |
| Ella Barker | Coordinator, Accounts Payable | AP FL |
| Nichole Johns | Capital Outlay Accountant, Comptroller | Financials SME |
| Frances Jackson | Accounting Specialist | Supplier Accounts SME |
| Fred Holt | Restricted Account Specialist | Functional Unit Tester |
| Rodney Weddington | Senior Accounting Clerk | Functional Unit Tester |
| Theresa Yoakum | Senior Accounting Clerk | Functional Unit Tester |
| Donna Carlisle | Accounting Assistant | Functional Unit Tester |
| Theresa O’Quinn | Senior Executive Assistant, Business Affairs | Functional Unit Tester |
| Lanatta Barrett | Senior Administrative Assistant, Comptroller | Functional Unit Tester |
| Sheryl Walker | Assistant Comptroller | Grants SME |
| Chris Rivera | Grant Accountant | Grants SME |
| Dr. Debbie Douma | Dean, Grants and Federal Programs | Grants SME |
| Jamie Russell | Grants Development Manager | Grants SME |
| Shannon Crawford | Senior Administrative Assistant, Grants | Functional Unit Tester |
| Anh Seegert | Bursar, Cashier’s Office | Projects Billing FL |
| Val Martinez | Coordinator, Student Financial Services | Functional Unit Tester |
| Melonie Miner | Contract Administrator | Customer Contracts SME |
| Tammy Henderson | Director, Human Resources | Absence & HCM FL |
| Rhonda Likely | Assistant Director, Human Resources | Recruiting FL |
| Davieda Grierson | Benefits Processing Specialist, Human Resources | Benefits SME |
| Tanesha McCreary | Employment Specialist | Functional Unit Tester |
| Elaine Morris | Human Resources Specialist | Functional Unit Tester |
| Lindsey Self | Human Resources Specialist | Functional Unit Tester |
| Monica Williams | Human Resources Specialist | Functional Unit Tester |
| Ted Young | Director, Purchasing | Procurement FL |
| Renee Hosea | Purchasing Specialist | Procurement SME |
| Clark Puckett | Purchasing Specialist | Functional Unit Tester |
| Cathy Alman | Senior Administrative Assistant, PPO | Functional Unit Tester |
| Pat Duncan | Director, Payroll | Payroll & Time Tracking FL |
| Karen Spracklen | Payroll Accountant | Functional Unit Tester |
| Janice Bryson | Payroll Specialist | Functional Unit Tester |
| Tom Gilliam | Vice President General Counsel, Administrative Services | Executive Sponsor |
| Bert Merritt | Executive Director, Systems Support | Integrations FL |
| Beau McHenry | Director, MIS Support | Integrations FL |
| Erin Hernandez | Director, Systems Support | Integrations FL |
| Michelle Dean | Systems Coordinator, Finance, MIS | Integrations FL |
| Ben McCrary | Systems Analyst, MIS | Integrations FL |
| Pat Warner | Systems Analyst | Data Reporting SME |
| Evelyn Gutknecht | Senior Systems Analyst | Integrations FL |
| Michael Johnston | Executive Director, Institutional Research | Data Analyst |
| Sheila Nichols | Executive Director, Marketing & Communications | Marketing FL |
| Jonathan Dunham | Marketing Assistant | Marketing/Graphics |
FL = Functional Lead
SME = Subject Matter Expert
Multiple resources will be provided to assist you in the Workday transition. You will be provided step by step instructions for each Workday process. Our peers have compiled materials (both documents and videos) to step you through the basic processes.
These materials will be perpetually available for your reference and will be delivered via Canvas, Pensacola State’s learning management system.
Please utilize Google Chrome or Mozilla Firefox Internet browsers to access Workday and Canvas. CLICK HERE for Canvas technical requirements.
CLICK ON THE ” + ” TO EXPAND THE SELECTION AND VIEW THE ANSWER TO THE QUESTION.
♦ Workday is supported by most modern internet browsers.
♦ PirateNet will continue to be an available resource. Housekeeping/Maintenance Requests and other forms and official documents will be kept and utilized via PirateNet.
♦ Benefits enrollment will be self-administered through Workday.
♦ Temporary personnel will have access to Workday.
♦ In general, one year of historical detailed data and two years of summary data will be available in Workday. PSC legacy data will no longer be accessible July 1, 2020.
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