Workday - Employee Information Portal

Welcome

Exciting changes are underway to Pirate software technology – new provider, new platform, new possibilities!

Welcome to the employee information portal for the Pensacola State College Workday project.

These pages will be your resource for project explanation, progress updates, and useful links for training and contacts.

Please bookmark this page for future reference. Periodic emails and departmental announcements will reference these pages.

Overview

What is Workday?

Workday is an Enterprise Resource Planning (ERP) system which will replace our Financial Records System (Accounting, Purchase Orders, Budget, Payroll, HR) and our Student System (eRosters, eAdvising, eManagement, Spyglass).

Workday will be implemented in two (2) distinct phases: Phase 1 will be our Financial Records System and Payroll. Phase 1 will also add a full Human Resource package including benefit enrollment, employee recruiting, and performance evaluation. Our Student System will be implemented in Phase 2.

The exploration phase of the project began several years ago with our Administration analyzing multiple ERP providers, included peer interviews and staff presentations and demonstrations, and became official on January 22, 2019, when our Board of Trustees approved Administration’s recommended solution and signed the contract with Workday.

An overview video can be seen here: WHAT IS WORKDAY

 

Implementation Plan

To assist with implementing Workday at PSC, the College has also contracted with Incline Alchemy, Inc. (Alchemy), our Workday implementation consultant. Alchemy will work with an expert team of our peers, called Functional Leads, that were identified by the Project Executive Committee. (CLICK HERE to see the entire Workday Project Team.)

Phase 1 is scheduled to “Go Live” July 1, 2020, and Phase 2 will begin Fall 2020 and the migration is expected to continue thru 2022. To check the progress, CLICK HERE.

 

Background

Pensacola State became a member of a software consortium on October 25, 1991, eventually named the Florida Community College Computer Consortium (Consortium). The original members included Daytona Beach Community College, Gulf Coast Community College, Pasco-Hernando Community College, Pensacola Junior College, Polk Community College, St. Petersburg Junior College, and Seminole Community College. The Consortium develops and maintains Human Resource, Financial, Payroll, and Academic software. You may recognize their packages by the names adopted by PSC: eHuman Resources, Financial Records System, Payroll, and the suite of Academic tools, eAdvising, eManagement, eRosters, and Spyglass, our student portal. Pensacola State is the site host for many of its developers who have successfully powered Financial and Student systems at Florida colleges.

Over the years, members have adopted other software solutions and PSC and Pasco-Hernando remained in 2018. Both remaining members of the Consortium concluded that it is cost prohibitive to re-tool the Consortium platform and have decided to also adopt other software solutions.

What is Workday?

Workday – Getting Started For Mobile

Progress

decorative image of 2019-07-09 , Workday 2019-07-09 11:29:42

Training Plan

Multiple resources will be provided to assist you in the Workday transition. You will be provided step by step instructions for each Workday process. Our peers have compiled materials (both documents and videos) to step you through the basic processes of:

  • requesting time off
  • retrieving pay stubs
  • changing direct deposit
  • submitting travel requests
  • enrolling in or changing benefits

These materials will be perpetually available for your reference and will be delivered via Canvas, Pensacola State’s learning management system. If you do not already have an existing Canvas login, you will receive an email with login instructions before training begins.

The course(s) that you will be assigned will be dependent on your role at the College. You will be notified when these courses become available and the deadline for completion.

Click Here To Login To Canvas

Click Here For Canvas Help

In addition to the online resources, workshops will be scheduled at various locations to assist with your smooth transition to the Workday platform. You will be notified when these schedules are available.

Project Team

Team Member Official Title Project Role
Dr. Ed Meadows President President
Steve Whiting Coordinator, Workday Implementation Project Manager
Melissa Jernigan Workday Testing/Training Specialist Testing/Training Specialist
Clive Houston Workday Technical Specialist Integrations FL
Christina Sullivan Workday Senior Administrative Assistant Change Communicator
Tammy Henderson Director, Human Resources Absence & HCM FL
Davieda Grierson Benefits Processing Specialist, Human Resources Benefits SME
Rhonda Likely Assistant Director, Human Resources Recruiting FL
Pat Duncan Director, Payroll Payroll & Time Tracking FL
Nan Jackson Comptroller Expenses, Financials, & Revenue FL
Anh Seegert Bursar, Cashier Projects Billing FL
Ted Young Director, Purchasing/Auxiliary Services Procurement FL
Ella Barker Coordinator, General Accounting, Comptroller AP FL
Bert Merritt Executive Director, Information Technology Services\Systems Support Integrations FL
Beau McHenry Director, MIS Support, Management Information Systems (MIS) Integrations FL
Erin Hernandez Director, Systems Support Integrations FL
Michelle Dean Senior Systems Analyst, Management Information Systems (MIS) Integrations FL
Ben McCrary Systems Analyst Integrations FL
Gean Ann Emond Vice President, Business Affairs HCM, Payroll, Financials, Revenue Backup & Executive Sponsor
Dr. Erin Spicer Vice President, Academic and Student Affairs Executive Sponsor & HCM Backup
Michael Johnston Director, Institutional Research Data Analyst
Tom Gilliam Vice President and General Counsel, Administrative Services Executive Sponsor
Nichole Johns Capital Outlay Accountant, Comptroller Financials SME
Sheryl Walker Assistant Comptroller Grants SME

FL = Functional Lead
SME = Subject Matter Expert

Updates