Financial Aid & Cashier

Board approved June 2020

Board approved June 2020

Board approved June 2020

Fill out the FAFSA online.

• Pensacola State FAFSA Code – 001513

When you receive your SAR, you must review it carefully to make sure it is correct.

It is your responsibility to request academic transcripts from all prior post-secondary institutions you have attended. These transcripts should be sent to the Pensacola State College Records Office. All prior college transcripts must be evaluated by the Pensacola State College Records Office before any federal or state financial aid can be awarded.

If you have any questions, call 850-484-1680.

Awarded to undergraduate students in an eligible degree seeking program.

• Designed to assist students demonstrating financial need.
• Eligibility determined by information furnished on the FAFSA.

The total award amount you receive may not be enough to cover your school expenses. In addition to the Pell Grant a student can obtain other forms of financial aid such as scholarships, state aid, etc.

Visit the Dep. of Education to learn more about the Federal Pell Grant

A federal grant awarded to undergraduate students who have financial need as determined by their Effective Family Contribution (EFC). FSEOG funds are limited and cannot be used to pay tuition and fees.

• Process the FAFSA
• Enroll at least half-time (6+ credit hours)

Visit the Dep. of Education to learn more about the FSEOG

A need-based grant awarded by the State of Florida to Pell eligible students enrolled in an eligible degree-seeking program. Funds are limited. The State of Florida has final approval on all awards. FSAG awards cannot be used to pay tuition and fees.

• Process the FAFSA. (FAFSA.ed.gov)
• Enroll at least half-time (6+ credit hours)

A need-based grant awarded by the State of Florida to eligible students enrolled in an eligible certificate program. . Funds are limited. The State of Florida has final approval on all awards. FSAG-CE awards cannot be used to pay tuition and fees. Learn More

• Process the FAFSA .
• Enroll at least half-time (6+ credit hours).

The First Generation Matching Grant Program provides need-based grants to undergraduate students who are enrolled in state colleges/universities and whose parents have not earned baccalaureate degrees.  Students must file the FAFSA. For all Pensacola State College students the approved needs assessment is the
Free Application for Federal Student Aid (FAFSA).   Learn More

Students must meet the following criterion for eligibility:

• Be a Florida resident and eligible United States citizen or eligible non-citizen.
• Be a first-generation college student.
• Be enrolled as degree seeking at Pensacola State College.
• Be enrolled for a minimum of six credit hours per term as a degree-seeking undergraduate student.

You must complete the Free Application for Federal Student Aid (FAFSA) online at https://fafsa.ed.gov/ to establish eligibility for federal and state grants.

A Pell grant is a federal grant for undergraduate students with financial need. Please visit the Federal Pell Grant Site for more information on the Pell Grant.

Pensacola State College will use your grant funds to to pay your tuition and allow you to charge your books. The residual will be paid directly to you based on your refund selection choice.

The FAFSA enables the college to consider you for PELL, FSEOG, FSAG, FGMS, and is the first step to determining college work study eligibility. For information on Direct Loan please view the Student Loans Tab on this page.

Prior to withdrawing, a student must contact the Financial Aid Office for counseling. All students receiving federal financial aid are required to repay all or part of any grant or loan received when withdrawing prior to completing more than 60% of the term. Students who are withdrawn from courses after the end of schedule adjustment will be billed by the college and will be unable to register for any future term. All costs of collection including reasonable attorney fees will be the responsibility of the student.

After you receive your email notice, log on to the scholarship manager to view any scholarships you were awarded.  There will be a box labeled “Award Information” at the top of the page to indicate if you were chosen for any awards.  Click that box and the scholarships you were awarded will all be listed.  There is a drop down box that asks you to Accept or Decline the Scholarship Award.  Space is provided for you to provide a reason as to why you chose Decline if that is your choice.  In some cases, a thank you letter may be required.  There will also be a drop down menu for the Thank You Letter and how to complete it.  The completion of this task will be reported to our department and your award will be applied to your student account for your use for tuition and fees and in some cases books.  These awards are not disbursed to personal student bank accounts.

To be eligible for a short-term loan, a student must:

• Be 18 years of age or older, otherwise, parent or guardian signature is required.
  • A photo I.D. is required, i.e. valid driver’s license, military identification, or passport.
• Have at least a 2.0 (“C”) cumulative grade point average on all post-secondary coursework at Pensacola State College.
• Maintain satisfactory academic progress (the maximum time frame is not applicable). If the student is on “academic warning” and is enrolled at Pensacola State College, he/she must wait until grades from the current term are posted before a short-term loan can be obtained for an upcoming enrollment period.
• Have no delinquent financial obligations to the college, i.e. Library fines, parking fines.
• Not have an outstanding defaulted loan or grant overpayment for any federal or state student aid programs.
• Enroll in a minimum of three college credits, vocational credits, developmental education, or vocational preparatory courses.
• Be able to demonstrate ability to repay the short-term loan by the due date.

• Loans are secured by a Promissory Note. Students are responsible for reading and understanding the conditions of the Promissory Note. The Promissory Note includes an authorization permitting Pensacola State College to withhold an amount equal to the short-term loan plus accrued interest and service charges from any funds received by Pensacola State College which are payable to the student.
• The student must register for classes and then apply online for the short-term loan via SpyGlass. The day after the short-term loan has been authorized, the student should pay the balance due before the close of business on fee pay day and nightly thereafter. If payment of the balance due is not done, the student’s schedule will cancel.
• Short-term loans are processed on a “first-come, first-served” basis.  Funds are limited.

• Maximum loan amounts for registration fees will be based on 75% of the fees for a minimum of three credits or more, not to exceed $700. The student is responsible for paying the remaining balance of the fees.
• The minimum loan is $35.00.
• A $5.00 service charge is added to the loan and is due at the time of payment.
• Loans not paid in full by the specified due date will accrue interest at the rate of 5% per annum. Students with delinquent debts will not be permitted to register or to have grades/transcripts released.

Withdrawal from classes does not relieve the student of the student’s obligation to repay the loan.

• Should a student drop a course(s) during the schedule adjustment period and be entitled to a refund of fees, the refund will automatically be applied toward the outstanding loan.
• Delinquent loans will be prosecuted for collection.
• All costs of collection including reasonable attorney fees will be the responsibility of the borrower.
• If a student cancels classes or pays for classes with other funds the $5.00 service charge is still due.
• The payment due date is reflected on the Promissory Note.
• Payments may be made online via SpyGlass or at any campus.
• The Cashier’s Office is located:
  • Pensacola Campus, Registration Center, Building 2
  • Milton Campus, Student Services Building, Building 4200
  • Warrington Campus, Student Services Building, Building 3600

• Read TIP Flyer for information here
• Have the following information available:
  • Your user login is your seven digit student ID number.
  • Your password is your birth month and birth year.
• Simple Steps to Enroll:
  • Go to www.pensacolastate.edu
  • Click on Spyglass and logon
  • Click on Pay Fees button
  • Select the term and click the Refresh button
  • Click on the “Set up your Tuition Installment Plan (TIP)” button

Important Info About Tuition Installment Plan (TIP)

• • The Pensacola State College Cashier’s Office is closed every Saturday and Sunday.
  • If you enroll in TIP after 4:30 p.m. on any given day, your tuition installment plan may not be received in the Cashier’s Office until the following business day.
  • This may result in cancellation of your classes due to non-payment of fees.

Determine the amount you would like to budget through TIP. You may budget payments in one or two ways:

• Automatic Bank Payment (ACH)– ACH payments are those payments you have authorized TIP to process directly with your financial institution.  It is a bank-to-bank transfer of funds you have pre-approved for your expenses at Pensacola State College.   Payments can be made from either your checking or savings account.  Payments are processed on the date indicated online and will continue until the balance due is paid in full.
• Credit Card Option – Many students and families have requested the option of charging their monthly tuition payment to AMEX, MasterCard, VISA or Discover Card.  This enables you to take advantage of various bonus programs offered by your credit card company.  If you elect to budget your expenses by using your credit card, it will be automatically charged on the date indicated online.  The payment amount is specified on the TIPS agreement and will continue until the balance due is paid in full.

• $30, $35, or $40 nonrefundable enrollment fee depending on the number of payments selected
• $2 nonrefundable enrollment fee for an immediate full payment
• $30 fee if a payment is returned

• Federal Direct Subsidized/Unsubsidized Loan funds due to the students will be disbursed based on terms and session of enrollment for each semester.

Please go to https://www.nslds.ed.gov/nslds/nslds_SA/  for information about federal student loans.

You may use Chapter 30(Montgomery GI Bill Active Duty), Chapter 31 (Vocational Rehabilitation and Employment), Chapter 35 ( Educational Assistance), Chapter 33 (Post 9/11 GI Bill), Chapter 1606 (Montgomery GI Bill Selected Reserve), or Chapter 1607 (Reserve Educational Assistance Program) education benefits. See www.benefits.va.gov/gibill/

The Veterans Upward Bound (VUB) program can provide academic and other support services to assist you with preparing for college admission and attendance. The VUB office is located on the Pensacola Campus, Bldg. 6 Rm. 651. For more information 484-2068 or visit the Upward Bound site.

The Veteran Student Support Services program is part of a group of programs provided by the U.S. Department of Education to help students do well in college. This program provides tutoring/mentoring, money management assistance, college visits and cultural event field trips, academic advising & grants to eligible veteran students. Questions? Call 850-484-1971, visit Bldg. 6, Rm. 669 on the Pensacola campus or go to Veterans Student Support Services.

1. All chapters of VA education benefits must be applied for or updated at benefits.va.gov/gibill/ through the Vonapp application program.
2. Ensure to save the confirmation number upon completion.
3. Call, email or stop by the Veteran’s Services Office with your confirmation number to get started.

Prior to registering for any classes, you must make sure that your VA VR&E counselor has provided the required documents to Pensacola State College’s Veteran Services office. After the required documents are received, verified, and processed, you will be permitted to charge tuition, fees, books, and supplies against your eligible benefits.

Florida law allows Pensacola State College to issue a deferment (postponement) of tuition and fees once each academic year for Chapter 30, 35, & 1606 VA students and once per semester for Chapter 33 VA students. You may apply for the deferment online through Spyglass or through the Veteran Services/Financial Aid office on any campus. The deferment must be repaid regardless of the status of your VA benefits.

www.benefits.va.gov/gibill and veterans@pensacolastate.edu

FWS is a federal program which helps eligible students acquire employment in order to help pay for the costs associated with attendance at Pensacola State College.

The Office of Student Job Services places students in these work assignments. The office is located in Building 6, Room 641 on the Pensacola Campus. For more information go to the Student Job Services webpage or call Student Job Services at 484-1654.

FWEP is a need-based program for eligible Florida citizens who are students. This work experience will complement and reinforce educational and career goals.

The Office of Student Job Services places students, who are Florida citizens, in these work assignments. The office is located in Building 6, Room 641 on the Pensacola Campus. For more information go to the Student Job Services webpage or call Student Job Services at 484-1654.

• In order to receive Federal (Title IV) or State of Florida financial assistance a student must maintain Financial Aid Satisfactory Academic Progress (FASAP) as defined below under “Monitoring Financial Aid Satisfactory Academic Progress.”

Monitoring Financial Aid Satisfactory Academic Progress

• Each student will have his/her progress monitored beginning at the end of the first term of enrollment as a degree seeking student and at the end of each semester thereafter.
• If the student has not met the “Require Standards” (see next section), he/she will be placed on Financial Aid Warning for one (1) semester.
• If the student fails to regain the Financial Aid Satisfactory Academic Progress at the end of their warning semester their aid will be suspended.

• Student must have completed a minimum of 67% of all credits attempted.
• Successful grades for this policy are: A; B+; B; C+; C; D+; D; and P.
• Additionally, each financial aid recipient must attain the following cumulative Grade Point Average (GPA) based on the following:

• Students otherwise eligible for Federal or State financial aid and enrolled in an AA or AS degree program who have attempted more than 150% (110% for state aid) of the number of credit hours required in their program of study are ineligible for federal/state financial aid. Changes of programs do not extend eligibility beyond the 150% credit hour maximum.
• Students otherwise eligible for Federal or State financial aid and enroll in an approved certificate program who have attempted more than 150% of the number of credit hours required to complete their program are considered to be making unsatisfactory academic progress. Changes of program do not extend eligibility beyond the 150% credit hour maximum.
• Students otherwise eligible for Federal or State financial aid and enrolled in a baccalaureate degree program who have attempted more than 150% (110% for state aid) of the number of credit hours required in their baccalaureate program of study are considered to be making unsatisfactory academic progress and ineligible for federal/state financial aid. Changes of programs do not extend eligibility beyond the 150% credit hour maximum of 180 credit hours for baccalaureate degrees.

• Required preparatory course work can be counted in determining a student’s enrollment for financial aid purposes. However, financial aid recipients are limited to a maximum of 30 semester hours of preparatory course work.

Students who fail to maintain satisfactory academic progress will lose their eligibility for further participation in any Title IV or State Financial Aid Program. Students may file an appeal to request reinstatement of their financial aid eligibility if they meet certain criteria according to the following procedure:

Appeal Procedure The student must complete the Financial Aid Appeal Request Form. The student must clearly indicate the circumstances of his/her failure to meet the Financial Aid Satisfactory Academic Progress standards and must furnish specific dates, events and documentation to support the appeal. The student must clearly defend their change of circumstances which now support their ability to be successful in attaining Financial Aid Satisfactory Academic Progress. Appeals submitted without specific dates, events or documentation will be denied. Only unanticipated and unavoidable circumstances will be considered in the appeal review. Such circumstances must be beyond the student’s control and directly responsible for the student’s failure to meet the required standards. The following are examples of circumstances that may be considered:

• Serious illness/injury to the student
• Serious illness/injury or death in the student’s immediate family
• Change of employment or work schedule
• Divorce or separation of student or parent
• Any special circumstance of a unique and substantial nature

The completed appeal packet with attached documentation must be submitted to the Financial Aid Office located on either the Pensacola, Warrington or Milton Campus. If the appeal is granted the student will be required to meet certain conditions in order to continue their eligibility. If denied, the student may not reappeal during that current academic year.

Should the student disagree with the Appeal Committee decision and have substantive additional documentation that was previously not submitted, the student may request in writing that their appeal packet be forwarded to the Director of Financial Aid/Veteran Services/Scholarships for further consideration. The student must submit this request within 10 days of the date on their letter of denial and must provide additional substantive documentation for the circumstances that were beyond their control which caused their failure to meet the standards required for financial aid eligibility. The Director will notify the student in writing of their decision via PirateMail with a copy to their home of record on their college application.

The denial decision by the Director of Financial Aid/Veteran Services/Scholarships may be appealed by submitting a written notice of disagreement within 10 days of the date on their denial letter to the Director of Financial Aid/Veteran Services/Scholarships with the request that the student’s denied appeal paperwork be provided by the Director to the Vice President For Business Affairs. The decision of the Vice President For Business Affairs is final and is not appealable to the United States Department of Education.

The student should allow four (4) weeks for the appeal process to be completed and longer if the appeal is submitted during a period of registration.

A Pell grant is a federal grant for undergraduate students with financial need. Please visit the Federal Pell Grant Site for more information on the Pell Grant.

1. Be a U.S. citizen or eligible non-citizen. You must establish eligibility every year.
2. Have a valid social security number.
   Social Security Number Collection and Use
3. Make application to Pensacola State College.
   Apply Online
   International Student
4. Be officially accepted to an approved program of study.
   Not all programs are eligible for federal and state financial aid.
5. Take all required placement testing.
6. Complete the Free Application for Federal Student Aid (FAFSA).
7. Use Data Retrieval Tool on the FAFSA.
   Pensacola State FAFSA Code 001513
8. Check your Pirate Mail and SpyGlass account regularly as this is the College’s primary form of communication with students.
9. Check the status of your Student Aid Report (SAR).
10. Get to know the types of awards and scholarships you may be eligible for: Grants, Scholarships, Loans.
11. Know your Financial Aid responsibilities.

You must complete the Free Application for Federal Student Aid (FAFSA) online at https://fafsa.ed.gov/ to establish eligibility for federal and state grants.

No. You must reapply each academic year.

The financial and household information that you provide on your FAFSA is used to determine your eligibility for federal student financial aid. The EFC is an estimate of your resources for college.

Prior to withdrawing, a student must contact the Financial Aid office. All students receiving federal financial aid are required to repay all or part of any grant or loan received when withdrawing from or abandoning their attendance in all courses prior to completing more than 60% of the term. The amount required to be repaid is determined by the amount of aid disbursed, the amount that could have been disbursed, and the percentage of the enrollment period the student completed. Students who withdraw or are withdrawn from courses after the end of schedule adjustment will be billed by the college for those hours and will be unable to register for any future term until their debt to the college is paid. All costs of collection including reasonable attorney fees will be the responsibility of the student.

The FAFSA enables the college to consider you for PELL, SEOG, FSAG, and is the first step to determining college work study eligibility. For information on Direct Loan please view the Student Loans Tab on this page.

001513

Using the DRT on the FAFSA will ensure accuracy and prevent additional required documentation.

No. Your EFC and enrollment level determine Pell Eligibility. To be eligible for the FDLP (Direct Loan) and the Federal Work-Study, students must enroll at least half-time (6 credit hours) each semester.

Please go to https://www.nslds.ed.gov/nslds/nslds_SA/ for information about federal student loans.

All financial aid is dependent upon the availability of federal, state, and local institutional resources. To be eligible for financial aid, a student must:

• Be accepted as a Pensacola State College degree-seeking student taking courses required for their AA, AAS, AS, or baccalaureate degree program or be accepted as a Pensacola State College certificate-seeking student in an eligible Vocational Certificate Program.
• Be making satisfactory academic progress for financial aid purposes (FASAP).
• Be a U.S. citizen, permanent resident alien, or an eligible noncitizen.
• Not be in default on a prior student loan.
• Not owe a repayment or overpayment of a Federal grant.
• Not have a resisting financial obligation to Pensacola State College.
• Be registered for Selective Service, if required.
• Have a standard high school diploma or GED certificate.
• Not have been convicted for sale or possession of illegal drugs during a term in which they received Title IV federal financial aid.

For details, go to the Financial Aid Disbursement Calendar.