Welcome

Since 2019, Pensacola State College has worked to improve and simplify the student experience as the world of education continues to evolve. On March 21, 2022, the College officially launched Workday Student, an intuitive student experience, allowing students to stay engaged anywhere at any time. Workday Student is now live! To learn how to access your account, view the Workday Access Instructions for Current PSC Students.

 

Workday Student will streamline the admissions process, identify incoming student challenges, and meet enrollment goals. Students can create, manage, and maintain courses through an easy-to-use and efficient curriculum management system.

 

What to Expect

  • Simple Registration – enroll for classes from any device.
  • Saved schedules – choose and save courses based on an academic plan.
  • Academic Progress – learn about academic eligibility and advancement.
  • One-stop-shop and self-service for recruiting, admissions, advising, finances, student records, student employment, and more!
  • Mobile experiences for students.
  • User-friendly interface.
  • Stay connected – inform and guide students when it matters most.

 

Workday Student will also serve as an arm to our Financial Aid and Student Finance departments. We can easily administer various aid programs, from federal and state to private sources, to help students from all walks of life access higher education.

 

Workday Student Finances

  • Students can easily manage financial aid requirements from any device.
  • Efficiency derived from automation of financial aid awards, including general eligibility, grade-level limits, and program limits.
  • The ability to identify discrepancies among various student records to ensure the appropriate request, receipt, disbursement, or return of funds is accurate.
  • Calculate tuition and fees based on criteria, such as student and program of study or academic period.
  • Administer refunds based on student, course, and third-party criteria.
  • See the exact, up-to-the-minute net balance in student accounts.

Workday Student Overview

Why are we replacing Spyglass? People ask this question frequently as they hear about the Workday ERP project. ERP stands for Enterprise Resource Planning or computer systems that run our business processes. It’s how we admit, register, and graduate students, how we hire people and pay them, how we make and pay for purchases, collect money, and how we award financial aid to students. The technology that Spyglass and Legacy systems use is no longer current.

Workday is a full suite of software products for human capital management, payroll, finance, and student (recruitment, admissions, academics & curriculum, registration, student records, and financial aid). Workday corporate customers include Adobe, Bank of America, Denny’s, Johnson & Johnson, NetFlix, LinkedIn, Rolls-Royce, Sony, Toyota, Visa, and Warner Music Group.

Workday Student is your comprehensive gateway to everything you need to accomplish as a PSC student from enrollment through commencement. Workday Student brings together numerous related functions and automates them, making it easier than ever to manage your academic life at Pensacola State. When fully implemented, students can:

  • Register for classes.
  • View schedules.
  • View grades.
  • View holds.
  • Add or drop a class.
  • View academic plans.
  • Check progress toward degree completion.
  • Apply for degree/program completion.
  • View pending financial aid awards.
  • View tuition and fees.
  • View student account activity.
  • Pay bills.
  • Utilize Mobile features and more!

We’re excited for this transition to occur. Keep an eye out for more information and updated training and resources. 

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Training & Resources

Workday Student is now live! This page will help students stay up-to-date on Workday news and training resources. Additional training resources will be coming soon.

First, log in to your MyPSC to access Workday.  MyPSC is a gateway to many helpful tools that will help students be successful during their academic journey with one set of login credentials. Check out the instructional video below:

 

 

Once logged in, check your inbox and notifications for any action items. Please complete any outstanding items on your account to prevent registration delays.

To register for Fall 2022 Registration and Future Academic Periods, view the below instructional videos in order.

 

 

 

FAQs

Workday Student

What is Workday Student?

Workday Student is our new Student Information System (SIS). The College community will use it to manage student records, academic programs, student course registrations, course grading, student financial services, degree conferral, and transcript information.

When will I have access to Workday Student?

We started giving students access on March 21, 2022, but with a system this large, we are rolling it out in phases. Students will receive institutional email communications, and the Workday tile will become available on MyPSC once they gain access. Student-workers will have two profiles. For more information, view the Student and Worker Profiles training guide.

 

Workday Access Instructions for Current PSC Students

What systems will be impacted by this change?

Workday Student will impact most core systems and business processes either directly or indirectly. Workday Student will replace our Legacy and Spyglass systems.

How will I register for Summer 2022 classes?

Students will continue to register for their Summer 2022 academic term using Spyglass – as they have done for previous registrations. The first term available through Workday will be the Fall 2022 semester.

How can I prepare for Workday Student?

If you are a member of our Pensacola State community who is not directly involved in the project, the best way that you can help is to stay up to date with project communications. We will use this website, email, and other platforms to communicate campus-wide, including timelines, training information, and opportunities to preview and test new functionality.

How are we protecting our data?

A goal of the Workday Student Project is to deliver a tool where data is safe and secure. Workday Student is a fully integrated platform designed specifically for the Cloud. It helps protect the privacy and integrity of our data. It offers a single security model for data, transactions, and processing, with streamlined administration. All data is encrypted and with audit capabilities built into the application. The launch of Workday Student further protects data by eliminating the need for shadow databases and offline processing.

Who can I contact with questions about Workday Student?

How do I login into Workday?

Once given access, locate the Workday tile under the Microsoft environment, MyPSC. MyPSC is a gateway to many helpful tools that will help students be successful during their academic journey like Outlook (PirateMail), Word, Workday, Canvas, Teams, PowerPoint, and more! Students will use their current college credentials to log in. If you do not see the Workday tile on MyPSC your access hasn’t been granted yet. We appreciate your patience during this milestone!

Workday Access Instructions for Current PSC Students

Can I download and use the Workday app?

Yes! Download the Workday mobile application from the App Store or Google Play. Or scan the QR code below. Use Organization ID pensacolastate to connect. Login with your full PSC email address and your current password. If you’ve logged into MyPSC and do not see the Workday tile, your access hasn’t been granted yet. STAY TUNED FOR MORE DETAILS!

 

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When will I start using Workday?

Students can register for Fall 2022 NOW! Student financials will be available in Workday starting July 5th.

As a student worker, will I have a separate Workday tile?

No. Student-workers will have one Workday tile but TWO Workday profiles. For more information, view the Student and Worker Profiles training guide.

Onboarding and Contact Information

How do I add emergency contact information?

Emergency contact information is completed during “Continuing Student Onboarding.” The step is called “Friends and Family.” When filling out the information, be sure to select the relationship type of “Emergency Contact.” You can select multiple relationship types for the same person. For example, you can check both “parent” and “emergency contact.”

I have entered emergency contact information. Why am I getting an emergency contact error?

When you first enter someone to “Friends and Family,” you must select the relationship type of “emergency contact.” Workday will return an error until the field emergency contact is selected.

If you’ve already entered the contacts and need to add the designation emergency contact, choose “edit friends and family” from the Actions drop-down on the right. Then, in the first box – Relationship Type – select emergency contact.

General Workday

How will updates to the project be communicated?

The Workday Project Team will share updates in many ways. We may share updates via PIRATEMAIL/Outlook email, but most of the content is here: https://www.pensacolastate.edu/workday-students/. Additional training sessions, videos, and job aids will be made available as we transition. Please stay tuned!

Will there be Workday training?

Absolutely! Workday is a very user-friendly system that includes several quick tutorials. There is a comprehensive training strategy to support all students, faculty, and staff before, during, and, after each transition.

Will Workday work with any internet browser?

Yes. Any browser will work to access Workday (Internet Explorer, Firefox, Google Chrome, etc.).

Is Workday digitally accessible?

Yes. Workday has embraced Section 508 compliance standards across their applications within a single, unified web experience. To improve visual navigation, Workday strengthened the contrast between background and text. They also improved keyboard navigation shortcuts.

What devices can I use to access Workday?

Workday can be accessed from a PC, Mac, tablet, or smartphone (Apple or Android devices) with an active and secure internet connection.

Does closing the browser log me out of Workday?

No, you must choose to sign out of Workday to end your session. This is especially important in areas with public/shared devices.

What version of IOS is needed to run Workday on an iPad or iPhone?

Workday will now only support iPad and iPhone devices on iOS 13 or later. Update the Operating System on your device or use the mobile browser to access Workday.

What version for Android is needed to run Workday?

Workday supports Android 7.0 or later.

How do I ask questions or provide feedback about Workday?

For Workday assistance, email workday@pensacolastate.edu. For password assistance contact the Help Desk at helpdesk@pensacolastate.edu or 850-471-4534.

 

Pensacola State College’s Workday Change Management team’s goal is to improve and enhance our organizational model, operating processes, technology, and talent by utilizing our resources and facilitating change that will sustain the adoption of new strategies, technologies, and processes. Use the Workday Request Form below to request changes, request new training guides, or submit feedback regarding Workday.

Workday Request Form

Contact

For Workday assistance, email workday@pensacolastate.edu. For password assistance contact the Help Desk at helpdesk@pensacolastate.edu or 850-471-4534.

 

Pensacola State College’s Workday Change Management team’s goal is to improve and enhance our organizational model, operating processes, technology, and talent by utilizing our resources and facilitating change that will sustain the adoption of new strategies, technologies, and processes. Use the Workday Request Form below to request changes, request new training guides, or submit feedback regarding Workday.