Getting Started

Access Workday

  • Use one sign-on and access Workday through your MyPSC. Click here for detailed instructions or view the video tutorial.
  • Or go straight to Workday here and log in with your current college credentials.

Complete Inbox and Notification Items

decorative image of notifications , PSC Workday for Students 2022-05-18 15:09:08
  • Look for alerts on the bell and file icons.
  • Returning Students need to complete all Onboarding items.

Update Your Photo and Request A Student ID Card

  • In Workday, upload a picture of yourself from your profile or by typing Change My Photo in the search bar.

Photo Requirements

  • A recent passport-style photo of yourself only.
  • You must be facing the camera.
  • Eyes visible.
  • No filters.
  • No hats.
  • No sunglasses.
  • A light-colored background.

Request Student ID Card

  • Once your picture is approved and in Workday, search Create Request and select Academic: Request for Student ID Card. Fill in the form and submit it.
  • You’ll be notified via Workday when it’s ready for pick up, based on the location you selected in your request.

Finding Your Advisor

View your advisor’s contact information by clicking the Academics app in Workday and reviewing your Important Contacts Support Network. Or use the search bar to access View My Support Network. These functions are not available on your mobile device.

Financial Aid

Watch this short video about Financial Aid requirements and features in Workday, or use the simple instructions below.

  • Apply for FAFSA at studentaid.gov. FAFSA opens on October 1 for the next academic year.
  • Complete all Workday inbox actions and monitor closely for FAFSA and award updates.
  • Stay informed by viewing announcements under the Finances app.
  • For Financial Aid resources, explore Financial Aid Links under the Finances app.
  • Only accept or decline direct loans and federal work-study awards in the Finances app by selecting Accept/Decline Awards. Select Pensacola State College as the Academic Unit, followed by the Award year. Click OK. Review the offers, and in the Decision box, make a selection. All grants and scholarships are automatically accepted.
  • Click View Financial Aid in the Finances app to view financial aid, estimated costs, award letters, and more. Select Pensacola State College as the Academic Unit, followed by the Award year. Click OK.
  • For any Financial Requests, like direct loans, select the Requests app and choose from the available options.

Review Your Academic Progress

  • Open the Academics app.
  • View My Academic Progress.
  • Review Academic Requirements needed.

Search and Register for Course Sections in Workday

  • Open the Academics app.
  • Find Course Sections.
    • Choose the appropriate Academic Period (Semester).
    • Choose the appropriate Academic Level.
  • Search by Course name.
    • Filter the search with the sidebar to narrow your search.
  • After reviewing your academic requirements and searching for course sections:
    • Select a Course Section.
    • Use +Add Course to add another course.
    • Once finished, click Register.

Make A Payment

  • Log into MyPSC using your current college credentials and click Workday.
  • Click the Finances app.
  • Review Account Balances.
  • Click Nelnet-Make a Payment under My Account.

Note: The first time you log in, you’ll be required to set up your Nelnet account by reviewing and completing your contact information.

  • Click Make A Payment.
  • Select your Student Account Balance.
  • Enter a payment amount.
  • Select a payment method and enter your account details.
  • Review the Returned Payment Fee Policy and Authorization.
  • Click Authorize Payment.

Set Up A Payment Plan

  • In Workday, click the Finances app.
  • Review Account Balances.
  • Click Nelnet-Make a Payment under My Account.

Note: The first time you log in, you’ll be required to set up your Nelnet account by reviewing and completing your contact information.

  • Click Set up a Payment Plan.
  • Review your contact information is correct.
  • Confirm the amount due and click next.
  • Select a payment plan.
  • Select or input a payment method.
  • Select a payment method and enter your account details.
  • Review the payment schedule.
  • Review and authorize the terms and conditions of the payment plan

Training Guides

This page will help students complete tasks in Workday with more detailed instructions and screenshots provided in the training guides.
To the right of each topic, students can also access simple instructions for these tasks.

Registration

decorative image of Student-Workday-Registration , PSC Workday for Students 2022-08-24 10:50:38
      • Open the Academics app.
      • Select Find Course Sections under Planning & Registration.
      • Choose the appropriate Academic Period (Semester).
      • Choose the appropriate Academic Level.
      • Search by Course name.
      • Filter the search with the sidebar to narrow your search.
      • Select a Course Section.
      • Use +Add Course to add another course.
      • Once finished, click Register.

If you need assistance determining what courses to register for, click View My Academic Progress under Academic Advising on the Academics app, or watch the video Review your Academic Progress. Video instructions are found under Search and Register for Course Sections in Workday on the Getting Started tab.

Financial Aid Award

decorative image of Financial-Aid-Awards2 , PSC Workday for Students 2022-08-24 08:26:29
      • Complete a Financial Aid Application (FAFSA) online.
      • Review all Action Items in your Workday Inbox.
      • Upload required documents or respond to all Action Items.
      • Review awards under the Finances app by clicking View Financial Aid.
      • Input Pensacola State College as your Academic Unit and select your Award Year.
      • Review Award Year Summary and click the Accept/Decline Awards button.
      • Select accept or decline from the Decision box.
      • Optional: Edit the amount offered.
      • Click OK.

Finances Overview in Workday

decorative image of Workday-Financial-Overview2 , PSC Workday for Students 2022-08-24 08:27:45
      • Click the Finances application on your Workday dashboard.
      • Read all announcements on the Finances dashboard.
      • Review My Financial Aid Action Items for outstanding action items.
      • Review Charges by Due Date, Account Balances, or Charges by Course for fee details.
      • To get additional information about your account, 1098T, Financial Aid Links, Requests, and Help use the right-hand menu under the Finances app.

Finances Request Types (Refund, Direct Loan Request, VA Certification and Waiver, Homeless Waiver, etc.)

decorative image of Student-Finances-Request2 , PSC Workday for Students 2022-08-24 08:28:44
      • Type Create Requests in the search bar to view available student request types.
      • Select one of interest and complete all required fields. Click Submit.
      • Contact your advisor to learn about eligibility or ask questions.

Workday Mobile

Mobile App Features

  • Register for Courses
  • Drop Student Course Registration
  • Review home contact, personal information, and photo
  • View Weekly Schedule
  • Accept/Decline Financial Awards
  • View Financial Aid, estimated costs, and Financial Aid Award
  • Manage Privacy Settings
  • View Due Now Details
  • View Statement
  • Student Course Detail View
  • View Academic Progress
  • View important announcements
  • With push capabilities, we can provide timely updates

Download the App

decorative image of qrcode , PSC Workday for Students 2022-10-17 10:35:34

  1. Download the Workday mobile application from the App Store or Google Play.
    Or scan the QR code.
  2. Use Organization ID pensacolastate to connect.
  3. Login with your full PSC email address and your current password.

Device and App Configurations

Grant Workday permission on the mobile app to send push notifications when first prompted during sign-in.

Push notifications are automated banner style messages sent when your Workday app isn’t open but keeps you informed.

If you’ve already logged in and want to confirm your settings, click your profile picture or person icon in the Workday app on your device. Select Push Notifications to enable Push Notifications.

To confirm you have a mobile number on your account, select your profile picture or person icon to view your profile. Click the ellipsis icon in the top right-hand corner. Select Personal Data. Select Change My Home Contact Information and confirm you have a mobile number listed. If not, click the pencil icon and update.

Lastly, you’ll need to confirm your notification settings on your device.

Android
Go to view Settings. Tap Notifications. Click all apps and enable notifications for Workday, or if Workday is under Most Recent, confirm notifications are enabled.

iPhone
Go to Settings and click Workday. Select Notifications. Make sure Allow Notifications is turned on.

Does your employer use Workday also? No problem! On the app, click your profile picture or person icon. Select Switch Organization. Click Add Organization, or once you’ve added one, you can easily select another organization to sign into, allowing you to toggle between your employer portal and student portal.

FAQs

Workday Student

What is Workday Student?

Workday Student is our new Student Information System (SIS). The College community will use it to manage student records, academic programs, student course registrations, course grading, student financial services, degree conferral, and transcript information.

What systems were impacted by this change?

Workday Student impacted most core systems and business processes directly or indirectly. Workday Student replaced our Legacy and Spyglass systems.

How are we protecting our data?

A goal of the Workday Student Project is to deliver a tool where data is safe and secure. Workday Student is a fully integrated platform designed specifically for the Cloud. It helps protect the privacy and integrity of our data. It offers a single security model for data, transactions, and processing, with streamlined administration. All data is encrypted and with audit capabilities built into the application. The launch of Workday Student further protects data by eliminating the need for shadow databases and offline processing.

Who can I contact with questions about Workday Student?

How do I login into Workday?

Once given access, locate the Workday tile under the Microsoft environment, MyPSC. MyPSC is a gateway to many helpful tools that will help students be successful during their academic journey like Outlook (PirateMail), Word, Workday, Canvas, Teams, PowerPoint, and more! Students will use their current college credentials to log in. If you do not see the Workday tile on MyPSC your access hasn’t been granted yet. We appreciate your patience during this milestone!

Workday Access Instructions for Current PSC Students

Can I download and use the Workday app?

Yes! Download the Workday mobile application from the App Store or Google Play. Or scan the QR code below. Use Organization ID pensacolastate to connect. Login with your full PSC email address and your current password.

 

decorative image of qr , PSC Workday for Students 2022-03-11 12:35:16

As a student worker, will I have a separate Workday tile?

No. Student-workers will have one Workday tile but TWO Workday profiles. For more information, view the Student and Worker Profiles training guide.

Onboarding and Contact Information

How do I add emergency contact information?

Emergency contact information is completed during “Continuing Student Onboarding.” The step is called “Friends and Family.” When filling out the information, be sure to select the relationship type of “Emergency Contact.” You can select multiple relationship types for the same person. For example, you can check both “parent” and “emergency contact.”

I have entered emergency contact information. Why am I getting an emergency contact error?

When you first enter someone to “Friends and Family,” you must select the relationship type of “emergency contact.” Workday will return an error until the field emergency contact is selected.

If you’ve already entered the contacts and need to add the designation emergency contact, choose “edit friends and family” from the Actions drop-down on the right. Then, in the first box – Relationship Type – select emergency contact.

General Workday

How will updates to the project be communicated?

The Workday Project Team will share updates in many ways. We may share updates via PIRATEMAIL/Outlook email, but most of the content is here: https://www.pensacolastate.edu/workday-students/. Additional training sessions, videos, and job aids will be made available as we transition. Please stay tuned!

Will Workday work with any internet browser?

Yes. Any browser will work to access Workday (Internet Explorer, Firefox, Google Chrome, etc.).

Is Workday digitally accessible?

Yes. Workday has embraced Section 508 compliance standards across their applications within a single, unified web experience. To improve visual navigation, Workday strengthened the contrast between background and text. They also improved keyboard navigation shortcuts.

What devices can I use to access Workday?

Workday can be accessed from a PC, Mac, tablet, or smartphone (Apple or Android devices) with an active and secure internet connection.

Does closing the browser log me out of Workday?

No, you must choose to sign out of Workday to end your session. This is especially important in areas with public/shared devices.

What version of IOS is needed to run Workday on an iPad or iPhone?

Workday will now only support iPad and iPhone devices on iOS 13 or later. Update the Operating System on your device or use the mobile browser to access Workday.

What version for Android is needed to run Workday?

Workday supports Android 7.0 or later.