Know Your Financial Aid Responsibilities
You must notify the Admissions Office if you:
- Change your address, phone number, marital status or name.
- Plan to withdraw or stop attending any or all classes.
You must notify the Cashier's Office if you:
- Do not receive a financial aid disbursement you expect to receive on your Pensacola State College OneCard Account.
You must notify the Financial Aid Office if you:
- Change from credit to non-credit classes.
- Plan to withdraw or stop attending any or all classes.
- Choose to never attend a class for which you registered.
- Receive any additional financial aid such as scholarships not awarded by Pensacola State College.
Maintain Financial Aid Satisfactory Academic Progress (FASAP)
- In order to receive Federal (Title IV) or State of Florida financial assistance a student must maintain Financial Aid Satisfactory Academic Progress (FASAP) as defined below under "Monitoring Financial Aid Satisfactory Academic Progress."
- All enrollments of a student will be counted to determine satisfactory progress, both those for which a student did and did not receive financial aid. (Required by Federal regulations)
Monitoring Financial Aid Satisfactory Academic Progress
- Each student will have his/her progress monitored beginning at the end of the first term they are enrolled as a degree seeking student and at the end of each semester thereafter.
- If the student has not met the "Require Standards" (see next section), he/she will be placed on Financial Aid Warning for one (1) semester.
- If the student fails to regain the Financial Aid Satisfactory Academic Progress at the end of their warning term their aid will be suspended.
- When progress is first measured and at the end of each semester thereafter, the student must have completed a minimum of 67% of all credits attempted.
- Completed grades for this policy are: A; B+; B; C+; C; D+; D; and P.
- Incomplete grades for this policy are: F; I; W; N; X; NC; SP; S; and U.
- Additionally, each financial aid recipient must attain the following cumulative Grade Point Average (GPA) based on the following:
12 to 24
25 to 48
49 or more
Maximum Time Frame
- Students otherwise eligible for Federal or State financial aid and enrolled in an AA, AS or AAS degree program who have attempted more than 150% (110% for state aid) of the number of credit hours required in their program of study are ineligible for federal/state financial aid. Changes of programs do not extend eligibility beyond the 150% credit hour maximum.
- Students otherwise eligible for Federal or State financial aid and enroll in an approved certificate program who have attempted more than 150% of the number of credit hours required to complete their program are considered to be making unsatisfactory academic progress. Changes of program do not extend eligibility beyond the 150% credit hour maximum.
- Students otherwise eligible for Federal or State financial aid and enrolled in a baccalaureate degree program who have attempted more than 150% (110% for state aid) of the number of credit hours required in their baccalaureate program of study are considered to be making unsatisfactory academic progress and ineligible for federal/state financial aid. Changes of programs do not extend eligibility beyond the 150% credit hour maximum of 180 credit hours for baccalaureate degrees.
Developmental/Remedial Course Work
- Required preparatory course work can be counted in determining a student's enrollment for financial aid purposes. However, financial aid recipients are limited to a maximum of 30 semester hours of preparatory course work.
Financial Aid Appeal Students who fail to maintain satisfactory academic progress will lose their eligibility for further participation in any Title IV or State Financial Aid Program. Students may file an appeal to request reinstatement of their financial aid eligibility if they meet certain criteria according to the following procedure:
Appeal Procedure The student must complete the Financial Aid Appeal Request Form. The student must clearly indicate the circumstances of his/her failure to meet the Financial Aid Satisfactory Academic Progress standards and must furnish specific dates, events and documentation to support the appeal. The student must clearly defend their change of circumstances which now support their ability to be successful in attaining Financial Aid Satisfactory Academic Progress. Appeals submitted without specific dates, events or documentation will be denied. Only unanticipated and unavoidable circumstances will be considered in the appeal review. Such circumstances must be beyond the student's control and directly responsible for the student's failure to meet the required standards. The following are examples of circumstances that may be considered:
- Serious illness/injury to the student
- Serious illness/injury or death in the student's immediate family
- Change of employment or work schedule
- Divorce or separation of student or parent
- Any special circumstance of a unique and substantial nature
The completed appeal packet with attached documentation must be submitted to the Financial Aid Office located on either the Pensacola, Warrington or Milton Campus. If the appeal is granted the student will be required to meet certain conditions in order to continue their eligibility. If denied, the student may not reappeal during that current academic year.
Should the student disagree with the Appeal Committee decision and have substantive additional documentation that was previously not submitted, the student may request in writing that their appeal packet be forwarded to the Director of Financial Aid/Veteran Services/Scholarships for further consideration. The student must submit this request within 10 days of the date on their letter of denial and must provide additional substantive documentation for the circumstances that were beyond their control which caused their failure to meet the standards required for financial aid eligibility. The Director will notify the student in writing of their decision via PirateMail with a copy to their home of record on their college application.
The denial decision by the Director of Financial Aid/Veteran Services/Scholarships may be appealed by submitting a written notice of disagreement within 10 days of the date on their denial letter to the Director of Financial Aid/Veteran Services/Scholarships with the request that the student's denied appeal paperwork be provided by the Director to the Vice President For Business Affairs. The decision of the Vice President For Business Affairs is final and is not appealable to the United States Department of Education.
The student should allow four (4) weeks for the appeal process to be completed and longer if the appeal is submitted during a period of registration.
Office Locations and Telephones